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DataSF | Data & System Inventory Process
  • Data & System Inventory Introduction
  • What is a enterprise data system?
  • What information do we need for each dataset?
  • Starting your Data Inventory
    • 1. Identify Data Systems
    • 2. Brainstorm & Identify Datasets
    • 3. Complete data inventory template
    • 4. Prioritize and send back
  • How to update your inventory
    • 1. Review Data Systems
    • 2. Review Datasets
    • 3. Create Publishing Plan
    • 4. Send it back to DataSF
  • See our other explainers
  • Appendix
    • Flow Chart
    • Why Open Data?
    • Definitions
    • Data Classification Standards
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  1. Starting your Data Inventory

1. Identify Data Systems

Identify where your department stores data

PreviousStarting your Data InventoryNext2. Brainstorm & Identify Datasets

Last updated 1 year ago

Your data may be housed in a variety of places - from inside information systems or databases to shared drives and folders. This can also include 3rd party vendors and data hosted on vendor systems.

Questions to help identify and discover data sources:

  • What information systems does your department use?

  • What databases does your department use?

  • What applications capture information or are used in your business processes?

  • Are some data resources kept in spreadsheets (on shared or individual drives)?

  • What information are we already publishing and where did that information come from?

For each of the data system:

  • Create a list of data systems using this ("Systems Inventory" tab)

  • We have an example template

What counts as a data system?

See "?"

By filling out this form, you are completing the first step of the data inventory - Inventorying your data systems!

attached template
here
what is an enterprise data system