What is a enterprise data system?

Definitions

Based on ARTICLE 3. Catalog of Enterprise Systems [7922.700 - 7922.725]

(a) “Enterprise system” means a software application or computer system that satisfies all of the following conditions:

(1) It collects, stores, exchanges, and analyzes information that the agency uses.

(2) It is a multidepartmental system or a system that contains information collected about the public.

(3) It is a system of record.

(b) An “enterprise system” does not include any of the following:

(1) Information technology security systems, including firewalls and other cybersecurity systems.

(2) Physical access control systems, employee identification management systems, video monitoring, and other physical control systems.

(3) Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, or water or sewer functions.

(4) Systems related to 911 dispatch and operation or emergency services.

(5) Systems that would be restricted from disclosure pursuant to Section 7929.210.

(6) The specific records that the information technology system collects, stores, exchanges, or analyzes.

Information required for each data system:

(1) Current system vendor.

(2) Current system product.

(3) A brief statement of the system’s purpose.

(4) A general description of categories or types of data.

(5) The department that serves as the system’s primary custodian.

(6) How frequently system data is collected.

(7) How frequently system data is updated.